| 2020 AGM Meeting Dear Members The summer of 2020 has been unusual but we were able to play tennis during the pandemic! Your safety has been and continues to be our uppermost concern. Annual General Meeting (AGM) Due to the current restrictions on gatherings and the weather, the Annual General Meeting (AGM) will be conducted on Zoom on Monday, November 16, 2020 at 7:00 p.m. The Zoom meeting credentials are as follows: Topic: AGM Meeting – Whiteoaks Park Tennis Club Time: Nov 16, 2020 07:00 PM Eastern Time (US and Canada) Zoom Meeting link: https://us02web.zoom.us/j/82132060655?pwd=SUM2eTZIRVQ0M0FvOVdKUjJzRkR4dz09 Meeting ID: 821 3206 0655 Passcode: 614989 The meeting will be streamlined and the agenda for the meeting will consist of the following items: – Approval of Minutes from Oct 2019 AGM – President’s report highlight – A voting process for the 2021 Executive Board and amendments to the club by-laws The following documents, normally presented at the AGM, are being provided now. Please click each document name to open the report. They pertain to the management of the club during 2020: 1- Minutes from the 2019 AGM 2- The President’s Report 3- Financial Report 4- Nomination Form Please review and send your questions as soon as possible to info@whiteoaksparktennis.com. Again, your questions will be answered close to the AGM. 2021 Executive Board At the AGM, you will be voting for the next Executive Board for 2021. The board consists of 7 to 10 members and once voted in, will be responsible for the management of the club going forward. In addition to the usual positions, the club needs a volunteer with computer expertise. Since the club uses various technologies, it would be most helpful to have such a volunteer on the board. The nomination form for the 2021 Executive Board is provided above under item #4. If you are interested in applying to be a member of the Board, please complete the form, obtain a nominee and seconder and submit the form to info@whiteoaksparktennis.com no later than 5 p.m. on Wednesday, November 11, 2020. Members will be provided with a list of nominees at the AGM for a vote on November 16, 2020. Executive Board members who are seeking a further term include: Ivan Jimenez President Carol Ann Burgmann Vice President Tarique Khan Treasurer Yoko Kodaira Secretary Sue Adorjan Membership Director Shelley Li Communications Director Arthur Searles Tournament Director Other Items The City of Mississauga has a requirement that our by-laws be updated. The term “member” has been used in the past to mean a member who is 18 years old and older. However clubs have members who are younger than 18 years. The city requires clubs to update terminology from “member” to “Senior member”, when it comes to such items as voting. The voting process will include an item for you to vote on this change. Summary The AGM requires a quorum of at least 25 members. It is our hope that you will take the time to join the meeting and vote on November 16th at 7:00 pm. Please ensure that you are able to connect to the meeting by adding Zoom to your computer or device. Stay well and stay safe! Ivan Jimenez President WOPTC |
